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Financial Systems
Financial Management Systems

General Ledger

General Ledger Inquiry

       

Product Description

The General Ledger application is multi company and accommodates the AHA chart of accounts. There is a monthly closing to retained earnings, with a yearly closing to retained earnings. The system will allow postings to previous periods, current period, and future periods. The system includes a report writer for tailoring financial statements. The balance sheet is free format, designed for total control by the user. There are several formats for income and expenses statements which lists previous periods and/or years with budget information. The system has 10 years of history history for accounts and all detailed transactions processed in the General Ledger application with reports showing the beginning balances, all detail transactions processed, with the closing balance. The application also accommodates statistic information such as patient days or payroll FTE's.

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Accounts Payable System

Vendor - Invoice Inquiry

     

Product Description

The Accounts Payable application is designed to process vendor invoices and patient refunds. This application will track vendor invoices, payments, 1099 information and refunds to patients. Cash requirements reports are produced upon demand and can also include an ageing. A history database of vendors invoices and payments is a base part of the system. System bank reconciliation and check registry are done online. Printing of checks with a laser printer can also include signatures and bank routing information. The system also allows flexible distribution of invoices.

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Payroll / Personnel System

Employee Maintenance

               

Product Description

Payroll / Personnel was designed to be very flexible for hospitals use. There are many type of earnings, pay periods, multi-company, and user defined accruals of benefits. The hospital defines their deductions and accrual of additional compensation. The payroll checks are printed on a laser printer which includes signatures and bank routing information. Also available as a standard feature is direct deposit. The system produces all required state and federal reporting. As part of the pay period processing, all financial information is interfaced to general ledger with accrual data, and automatic reversal of the accrual data the next general ledger period. The system contains history databases of all employees pay information for each check/direct deposit issued. There is also a history database of each pay period labor distribution for each division, department, and position the hospital has defined in their payroll. The personnel system allows for personnel actions to be documented on the employee record. The system tracks licenses, leave, physical examine, education, and user defined fields for tracking.

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Depreciation System

Depreciation Maintenance Screen

   

Product Description

The Depreciation application is an addition to the general ledger system, and will track the depreciation of any asset of the hospital. There a many conventions and methods to select from for deprecation of the assets. The application tracks book value and tax value if the user chooses these options. The depreciation is calculated each month and posted to general ledger. As new assets are added during the year, they will be calculated based on the method and convention selected and posted to general ledger. Assets are tracked by division and classification.

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Materials Management System

 Inquiry Screen

               

Product Description


Material Management application will maintain inventory for multi departments within the hospital. The system can track both billable and non-billable inventory items. The purchasing can process both inventory and non-inventory items. The system also tracks inventory uses by department and maintains a stock level for each hospital departments. The system generates automatic re-orders based on information on each item. Physical inventory can be done at any time, or as many times during the year the users chooses. The material management department can continue to operate during physical inventory and when the reports are produced will calculate any activity that occurred during that taking of the physical inventory.

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